EVENT MANAGEMENT
EVENT MANAGEMENT
Efficient and Effective Event Experience
Event management can be one of the most time-consuming tasks in any organisation’s calendar, with every small change requiring immediate analysis and action. ProConnect can improve the efficiency and effectiveness of events by ensuring our client’s members and customers have a seamless experience when booking and attending.
The software can automate the processes involved in planning, marketing and communicating any event or large conference. Payments and administration are handled in a fraction of the time, allowing clients to free-up employees to focus on adding value to the event content instead.
ProConnect also facilitates in-depth analysis of events, both during and after completion. Events can be specifically tailored to the customer’s needs, expenses can be compared with revenue in real time, and a process of continuous improvement can be followed to drive the organisation forward.
Feature List
ProConnect provides all of the tools that clients need to plan and manage a successful event, conference or exhibition.
Event Planning
Ability to set, track and manage event budget
Creation of event ticket prices incorporating early bird pricing and discounts
Organising of event programme and creation of multi-track event sessions
Assigning of speakers to specific sessions and locations
Management of required event resources such as room capacity and equipment
Event Booking
Self-service online delegate booking
Ability for delegates to choose specific preferences such as dietary requirements
Facility to amend preferences or attendance online
Capture of offline bookings through our sales centre tool
Automation of invoices and receipts capturing online and offline bookings through our fully integrated sales ledger
Event Marketing & Communications
Distribution of event correspondence such as confirmation letters or joining instructions in bulk or through our automated workflow
Segmenting of data to send out tailored marketing campaigns to target audiences for specific events
Ability to send personalised event invites through our marketing campaign tool
Automated confirmation, post event and reminder emails
Event Administration
Management of event bookings such as cancellations and transfers
Management of delegate table seating plan and layout for conference dinners
Printing of delegate badges
Event wait-list functionality
Ability to assign specific tasks to team members
Event Finance & Analysis
Customisable dashboards to make informed, strategic decisions on event progress and success
Costing and budgeting – profit and loss
